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WRITING A LETTER OF ADVICE
A letter of advice

Use the general formal letter structure. See here 
Tips:
  1. Choose your words carefully.
    1. Keep the tone respectful. 
  2. No matter how you may feel personally about the subject you are asked to give advice on or the person who asked for it, keep the tone respectful, helpful and congenial.
  3. Be careful of appearing judgmental. 
    Avoid direct or implied criticism.
  4. If you cannot give advice, express your regret 
    Suggest that someone else would be in a better position to offer such advice. Avoid comments or expressions of personal opinion unless they are complimentary.
  5. Give advice only on the subject you have been asked about. Avoid strong language. 
    Strong language may discourage your reader.
  6. When you are the one seeking advice, look to people you know you can rely on. Emphasize the reader's strengths, rather than the value of your advice.
  7. If you use the advice or suggestion, give appropriate recognition. When someone responds to your request for advice, whether you ultimately use the advice or not, it is always a good idea to write a thank-you letter or letter of appreciation.
  8. If you do not use it, you may wish to keep the advice letter at hand for future reference in case you change your mind.
Useful combiantions:
  • I really think you ought to ...
  • You might consider ...
  • How about ...?
  • The best idea would be to ...
  • It might be a good idea to ...
  • Why not ..?
  • You could also ..
  • Whatever you do, don't ...
  • I would recommend to ...
Sample:

5 High View

           Newborough

                NB1 3RS

22 August 2007

 

 

Dear Mr. Black,

Your recent letter describing your unpleasant work environment sounds as though you are experiencing a lot of frustration. I certainly understand your disappointment in not receiving a salary increase for the past two years, especially since your performance evaluations indicate that your work is better than satisfactory.

You asked advice about accepting a better-paying position with a rival company, but expressed reluctance about leaving a place where you have many friends. I can understand your dilemma. However, if the rival company is a local firm, you could consider changing jobs and still stay in touch with your friends. Those friendships could continue while you make new friends in a new work place. I think you need to take a long-range view and do what will give you the greatest professional advantage.

I am glad always to hear from you so please keep in touch and let me know what you decide.

 Yours sincerely

Maria Johnson

 - Write a formal letter of advice to the staff manager who wants to increase the work productivity of his team. Advice him to motivate his subordinates, cut the time spent in cafes or social nets or playing computer games at work. 

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